College Police Services

Instructions

Read the procedure below and then click the "Request a Key Card" button:

Request a Key Card

Purpose and scope

SMCC will maintain a secure access control system for the protection of students, faculty, facilities and property. The college will attempt to responsibly balance the concern for employee safety, security and access to College facilities during non-working hours. Access control system includes keys, cards, and door hardware.

Administration of the locking system

The Vice President of OE & T is authorized to establish and administer regulations and procedures in order to provide physical security for all SMCC facilities and its occupants. The administration of card/key access control and the keeping of its records will be shared by SMCC College Police and Facilities Services. Under the authority of SMCC College Police, Facility Services will be responsible for processing and issuing key requests as well as maintaining the operation of door hardware.

All requests for key/card access will be routed to Supervisor, Dept. Manager or Division Chair as the approval authority. All requests should be carefully considered by the approval authority to determine if the request for card/key is necessary. Be aware many doors are controlled by card access system reducing the need for a key.

All Key/Access Request begin by submitting an online request form. The person receiving the keys must have an SMCC employee badge and/or valid state issued ID. Department Chairs or designees may not pick up a key or card for the recipient. There are no exceptions.

Only Full time board approved employees can be issued keys for daily use. This will include:

  • A key to a single entry point in the building where their office is located.
  • A key to their office.
  • A key to their classroom(s).

Part time, adjunct faculty, and student workers may be issued card key by following the standard request process. Keys will not be issued to students under any circumstances unless approved by the SMCC Police Commander.

Master keys will only be issued by special approval by Executive level VP or College President.

The employee understands that the use of SMCC keys and employee badges is a privilege and not a right. SMCC reserves the absolute right within its discretion to recall keys or identification cards without warning.

All faculty and staff are required to notify College Police each time they enter any college facility after hours.

Campus Hours: 
Mon - Fri: 6:00AM - 10:00PM 
Sat: 7:00AM - 3:00PM

The campus is closed on Sundays and holidays. Faculty and staff who violate this procedure will be asked to return their building key(s) or access card.

SMCC employees are personally responsible for how their issued keys and employee badges are used and they are responsible for the safe return of this property. Employees issued keys and employee badges acknowledge that they may only be used in the performance of their assigned duties and responsibilities.

All keys and access cards must be surrendered to College HR upon transfer, termination or end of contract within 3 days of vacating the space.

Keys and access card must be surrendered immediately upon request of the Vice President of Administration, Police Commander or an officer.

Keys will not be transferred between individuals. Re-issuance of a key to another employee will only be at the discretion of SMCC College Facilities Services following established procedure.

Failure to follow these procedures could result in the replacement cost of the access hardware and/or the cost of the lock(s) being deducted from the employee’s paycheck. The duplication of keys by anyone other than SMCC locksmith under the direction of SMCC College Police is prohibited. Any employee caught attempting to duplicate keys may be terminated.

The loss or suspected loss of any key or card access must be reported to SMCC College Police immediately. A report with an Officer must also be filed, so that an investigation can be initiated.

Any damaged key or employee badge must be reported to College Police and turned in at that time.

If it is determined that the employee is responsible for the loss or damage of a key or employee badge the cost is as follows;

  • $10.00 per key
  • $5.00 for access card.
  • $10.00 for the cost for each lock that has to be re-pinned. Charges may include reissuing keys to all employees affected. ($500.00 maximum charge per building).

Malfunctioning keys, employee badge, locks or access control devices must be reported immediately to SMCC College Police. Any delay in reporting places the safety of our students, staff, facilities and property at risk.

An inventory of all distributed keys will be conducted annually. The departments will be given a list of individuals and their assigned keys as well as areas that have card access. Each Department Chair will be required to certify the accuracy of the list and report directly to SMCC Facilities Services. All discrepancies will require written explanation.

College Police Lost and Found Procedure

SMCC is not responsible for lost, found, or damaged items belonging to students, staff, faculty and/or any other campus visitor.

Lost and found property is kept at the College Police Office, which is located in the College Police Building. If you lose property at the college, please check with College Police to see if the item has been found, at 602-243-8100 or campus extension x38100.

Note: Some college departments may keep lost and found items in their respective areas for a short time before sending them to College Police. Check with the department where you might have lost the item as well as College Police.

You can report lost items online by completing the following form: Lost Items Online Form. Online reporting allows College Police to process lost and found items more quickly.

If you have lost an item, complete the Lost Items Online Form, making sure to completely describe the item(s) lost (including, but not limited to, color, shape, name brand, amount, date, time and location of a lost item).

You will receive a response to your inquiry within three (3) working days. You will be told if the item in question has been turned in or found. If or when the item is found, you will be asked to come to the College Police Office, show an ID, and describe the property.

Important: All items are held at the College Police Office for 60 days, pursuant to A.R.S. 12-941. After 60 days, all items will be donated to charitable organizations and/or SMCC Departments.

If you've lost an item at SMCC, please fill out the Lost and Found Form.

College Police staff members conduct foot and vehicular patrols of the campus 24 hours a day. As a regular part of their patrol duties, they look for any safety problems, such as defective lighting; inoperative doors and locks; broken sidewalks, steps, and handrails; or any other conditions which might detract from safety and well-being. Staff members are trained in emergency procedures, first-aid and CPR.

Other services provided by College Police include:

  • Vehicle battery jump starts.
  • Escort service to and from your vehicle upon request.
  • Campus parking management.
  • Making emergency notifications.
  • Overseeing lost and found items (unclaimed articles are kept for no more than 60 days).
  • Rendering first-aid.
  • Coordinating S-2 Swipe Cards.

Other Resources:

Student Accident and Illness Plan

  • A claim for medical services must be completed and returned to the insurance company within 120 days of the injury or first date of illness.
  • Claim forms are available from the SMCC Student Enrollment Services (SES) office.
  • Complete the claimant’s portion of the form, present it to the doctor or hospital rendering service for diagnosis and itemized statement, and attach all itemized doctor and hospital bills.

Forward all completed claim forms to:

Personal Insurance Administrators Inc.
P.O. Box 6040
Agoura Hills, CA 91376-6040
Toll Free: 1-800-468-4343

SMCC college regulations governing motor vehicles operated by SMCC students are under the jurisdiction of College Administration. The following regulations apply to ALL members of the college community, including students, faculty, staff, and visitors.

  • The maximum speed limit on campus is 15 m.p.h.
  • Drivers must observe and comply with all traffic control devices. All vehicles must stop at marked crosswalks and yield to pedestrian traffic within the crosswalks.
  • Persons driving on campus must follow directions given by Public Safety Officers and furnish students or other identification when so required.
  • Students may park in any marked parking space except those marked Visitors, Handicapped, Maintenance, No Parking or any area with a red or yellow curb.
  • Persons having a Handicapped sticker on their vehicle may use any marked space on the campus, including those marked Handicapped, except those areas with red or yellow curbs.
  • No vehicle other than an emergency vehicle may park along red curbs or in striped areas. These are fire-hazard and safety zones, and violators will be towed away without warning at the driver’s expense.

No vehicle may be parked in driveways, where signs indicate No Parking, or in areas not specifically marked for parking.

  • Parking of Motorcycles, Mopeds, and Bicycles
  • Students are urged to exercise care in securing their personal property, including motor vehicles, bicycles, mopeds, and motorcycles.
  • Motorcycles and mopeds may be parked only in spaces marked with white crossbars. Bicycles may be parked in existing bike racks only. Mopeds, bicycles and/or motorcycles that are found chained or affixed to trees, buildings, or light posts are subject to having their chains cut and being removed to the Public Safety Department. Owners will be responsible for the cost of the lock or cut chain.