Facility Reservations
Thank you for considering South Mountain Community College for your next meeting or event.
The college reflects the diversity and inclusion of our surrounding community — a rich blend of rural, urban, and suburban neighborhoods. The facilities at South Mountain Community College are primarily used for student learning, however, when space is available, we are pleased to support the needs of businesses, industries, non-profit organizations, and agencies. Personal event rentals are prohibited.
South Mountain Community College is located at 7050 S. 24th St. in Phoenix, Arizona. The I-10 freeway is less than five miles away, and we are in line with the metropolitan bus routes. Plus, there are numerous restaurants, markets, and shops adjacent to the campus for your convenience.
Please note: South Mountain Community College regular hours of operation are Monday through Friday, 8:00 am to 10:00 pm. The college’s summer hours of operation are Monday through Thursday, 7:00 am to 10:00 pm. The South Mountain Community Library hours of operation differ. Please plan accordingly in requesting a venue.
Maricopa County Community College District Administrative Regulation 1.5 regulates the Use of College Facilities
South Mountain Community College has several venues available for activities and events:
Student Union Conference Center – SU100
Capacity:
- 220 auditorium style
- 150 banquet style
- 160 classroom style/rows
- 60 U-shape
Details:
- Multimedia instructor station
- Wireless
- Ceiling/electric screens (3)
- Set-up, clean-up, and restocking fees applicable for external requests
- No confetti, glitter, etc. in the venue
- Catering can be done in this venue
- No tablecloths or centerpieces provided
Performing Arts Center Auditorium
Capacity:
- 350
Details:
- Auditorium, theater tiered seating
- Screen/projection system
- Sound system
- Stage
- Multimedia Instructor Station
- Wireless
- Set-up, clean-up, and restocking fees applicable for external requests
- No confetti, glitter, food, beverages (except bottle water) in the auditorium permitted
- No tablecloths or centerpieces provided
Library Community Room (half) - SMCL-L162 or SMCL-L163
Capacity:
- 80 banquet or theater style
- 64 pods
- 56 classroom style/rows
- 28 open U-shape
Details:
-
- Multimedia Instructor Station
- Wireless
- Set-up, clean-up, and restocking fees applicable for external requests
- No confetti, glitter, etc. in the venue permitted
- Catering can be done in this venue
- No tablecloths or centerpieces provided
Library Community Room (combined) - SMCL-L162/L163
Capacity:
- 250 theater style
- 192 banquet style
- 92 classroom style/rows
- 92 open U-shape
- 92 pods
Details:
- Multimedia Instructor Station
- Wireless
- Set-up, clean-up, and restocking fees applicable for external requests
- No confetti, glitter, etc. in the venue permitted
- Catering can be done in this venue
- No tablecloths or centerpieces provided
Library Conference Room – SMCL-L105
Capacity:
- 22
Details:
- Conference table and chairs
- Computer-laptop
- Mounted projector and screen
- Wireless
- Whiteboards
- No set-up fee however, clean-up/restocking fees maybe applicable for external requests
- No confetti, glitter, etc. in the venue
- Catering can be done in this venue
- No tablecloths or centerpieces provided
Facility Reservations - Accordion
South Mountain Community College has a set established facility rental rates and fees for our venues via the District-wide Vice Presidents of Administrative Services (VPAS) Council. Effective July 1, 2019, per the VPAS Council, facility rental rates increased and added a 0.5% facilities tax. Download the Facility Rental Rates Sheet to see rates.
Please note: After-hours rate applies after 10:00 pm Monday through Saturday and all day Sunday. (effective as of 12/18/18)
Please note: To be eligible for the nonprofit rental rate, an organization must be a registered nonprofit and have a tax identification number.
All external facility rentals require a Certificate of Insurance. Maricopa County Community College District, its agents, officers, officials, employees, and volunteers are hereby named as additional insureds as their interests may appear. The certificate must name Maricopa County Community College District (MCCCD) - South Mountain Community College (SMCC) as the certificate holder and include the following insurance coverages, at $1,000,000 each:
- Commercial General Liability (GL)
- Commercial Automobile Liability (AL)
- Workers’ Compensation (WC)
- External clients, please submit the required Certificate of Insurance one month, or more preferred, of the event start date to begin the request review and a Facilities Use Agreement preparation.
The TULIP Program provides low-cost general liability insurance to third party users for various venues and facilities for events
Internal Employees (South Mountain Community College):
25Live Pro training materials: 25Live Pro Overview 25Live Pro Requestors New 25Live Pro Requestors (New Event Form)
- South Mountain Community College employees, please submit all facilities requests via 25Live Pro or via 25Live Pro Mobile Scheduling.
- Please enter all resources (tables, chairs, microphones, etc.), layout, etc. Please refer to the 25Live Pro Requestors quick reference guide.
- Please submit all meeting room requests at least 24 hours in advance via 25Live.
- Please note, all PAC-708 Auditorium requests must be pre-approved by the program analyst in the Performing Arts Center.
- Please note, all SMCL-L162/L163 Community Room requests beyond three months of the event start date must be pre-approved by both library co-managers (City of Phoenix Library and SMCC Library)
- If requesting for a large campus event (e.g. conference, luncheon, performance, ceremony, etc.), please submit the 25Live request one month in advance of the event start date to allow ample time for availability, processing, technology, maintenance, temperature controls needs, staffing needs, etc.
External Clients (including our sister campuses in Maricopa Community Colleges and District Office employees):
- External clients, please complete the External Event Intake Form one month in advance of the event start date to begin the request.
- Please enter all specifics, resources (tables, chairs, etc.), layout, technology needs, etc. onto the external event intake form.
- Within a two week timeframe of submitting the intake form, a member of our facilities and events team (see Contact Info Sidebar) will be in communication with you to discuss your submission, specifics, technology needs, maintenance, temperature control needs, staffing needs, etc.
- Please note, all PAC-708 Auditorium requests must be pre-approved by the program analyst in the Performing Arts Center
- Please note, all SMCL-L162/L163 Community Room requests beyond three months must be preapproved by both library co-managers (City of Phoenix and SMCC)
- External clients (minus our sister campuses and district office) must provide a Certificate of Insurance. Please see the Certificate of Insurance heading above for specifics.
- The term co-sponsored event means any non-commercial activity of an educational or community nature in which MCCCD is an announced and publicized co-sponsor with another organization or organizations. To be a co-sponsor, under 1.5 Administrative Regulation, MCCCD personnel must actively participate in the planning and managing of the activity and the co-sponsorship must be approved at the vice president level or above.
- The CoSponsorship Request Form must be submitted one month in advance of the event start date to a member of the Events and Fleet Services Team (see Contact Info Sidebar) for possible consideration and administration review and decision.
- Please submit the request form one month, or more preferred, of the event start date to begin the request review.
- Please note, both internal employees AND external clients, requesting an event during a campus closure (e.g. spring break, winter break, holiday), must contact our facilities and events team (see Contact Info Sidebar) for specific criteria, guidelines, and process.
- These special requests must be submitted one month in advance of the event start date for possible consideration and administration review and decision. Please contact our Events & Fleet Services Team (see Contact Info Sidebar) to obtain a campus closure event request form.
- If an event/activity needs to be canceled, please contact a member of the Events & Fleet Services Team 24-48 hours of the event start date as we need ample time to notify all stakeholders (facilities, audiovisual, safety, etc.) of the cancellation. We have a no refund policy for cancellations.