Student Activities Forms
Below are direct links to forms you may use as a student club member, officer, advisor or committee member. Each link will inform you as to the purpose of that form and instructions on its use.
Off-Campus Activity/Events – Day & In County
| Form / File Name | File |
|---|---|
| Chaperone’s Responsibilities Agreement (Department retains an official record for 1 year) |
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| Club/Student Organization Trip Roster Form (Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.) |
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| Official Student Absence Excuse (Pick up in Student Life and Leadership Office, the student retains for their record) |
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| Student Behavioral Contract Rules and Responsibilities (Activity Coordinator retains for 1 year) |
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| Student Emergency Information Form (Activity Coordinator retains, then shreds after the activity/event.) |
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| Travel Assumption of Risk & Release of Liability Form (Department retains an official record for 1 year.) |
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| Travel Request Form (Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only. Fiscal office retains an official record for 3 years.) |
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Off-Campus Activity/Event – Overnight and/or Out-of-County
| Form / File Name | File |
|---|---|
| Chaperone’s Responsibilities Agreement (Department retains an official record for 1 year) |
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| Club/Student Organization Trip Roster Form (Must include with travel request form. Forward copy to Public Safety Office. Activity Coordinator retains, then shreds after the activity/event.) |
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| Out-of-State Activities Form (If applicable, one form per activity, forward to Fiscal Office.) |
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| Student Activity Trip Receipt (Complete and return to Cashier’s Office) |
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| Student Emergency Information Form (Activity Coordinator retains, then shreds after the activity/event.) |
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| Travel Assumption of Risk & Release of Liability Form (Department retains an official record for 1 year.) Out-of-State Activities Form (If applicable, one form per activity, forward to Fiscal Office.) |
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| Travel Request Form (Pick up in Cashier’s Office, must be signed by Director of Student Life and Leadership for club activity only.) Fiscal office retains an official record for 3 years) |
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Cash and Event Planning Procedures
| Form / File Name | File |
|---|---|
| Cash Handling Acknowledgement |
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| Deposit Slip (Complete and return to Cashier’s Office) |
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| Food Guidelines & Checklist for Student Club Events |
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| Official Function Form (Complete and return to Cashier’s Offices. For food, gifts, decorations, etc.) |
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| Program Form (Pick up in Student Life and Leadership Office; complete and return.) |
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| Requisition Form (For vendor services & payments; pick up form in Student Life and Leadership Office) |
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Club Information Forms
| Form / File Name | File |
|---|---|
| Inter-Club Council Proposal (To request funds from Inter-Club Council for events and conferences.) |
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| Inter-Club Council Seed Money Request Form (New club start-up funds.) |
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Volunteer
| Form / File Name | File |
|---|---|
| Volunteer Service Log |
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Public/Community Usage and Vendor Information
| Form / File Name | File |
|---|---|
| Procedure for Petition Signature Solicitation |
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| Procedure for Public Expression | |
| Vendor Registration Form (Complete and return to Maricopa Community College District Office) |
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