Vehicle Reservations

Fleet of Vehicles

The Events and Fleet Services Office, located in the FS building, in Office FS-121, handles the campus fleet/vehicle scheduling and maintenance. The FS building is adjacent to the AR and MU buildings and the Central Plant. 

Employees will need to complete and meet the requirements (see Pre-Vehicle Request Requirements section) prior to submitting an online fleet/vehicle request. South Mountain Community College campus fleet/vehicle reservations are made via 25Live Pro or via 25Live Pro Mobile Scheduling. Vehicle pouch bag/keys and fenced parking area access fob are to be picked-up, in-person, from the Events and Fleet Services Office, located in the FS Building, FS-121, by 4:00 pm, Monday through Friday. All Saturday and Sunday vehicle reservations must be picked up on Friday before 4:00 pm. The use of college vehicles is restricted to college business only.  Personal use, regardless of the degree or reason, is strictly prohibited.  It is against the District insurance policy to keep a college vehicle overnight at a residence. 

The fleet/vehicles are physically located in designated parking spots in North Parking Lot, located adjacent to the NCC building. Maricopa County Community College District Administrative Regulation 4.14 regulates Motor Vehicle Usage.

Prior to making a fleet/vehicle reservation, an SMCC employee must complete/have the following items:

  • Possession of a valid Arizona Driver’s License.
  • Completion of the MCCCD Driving Training online module and passing the quiz at the end of the training module with 80% or higher. The MCCCD Driving Training is located in the Employee Portal at www.maricopa.edu and in the upper right corner click on Employees. Once in the Employee Portal, click on the Learn Center icon to access the online training module.
  • Please print or email (see contact information section) a copy of the MCCCD Driving Training Certificate of Completion.
  • Motor Vehicle Review conducted by the Events and Fleet Services Office.

Upon successful completion of the above requirements, an employee may proceed to make a vehicle reservation utilizing 25Live Pro or via 25Live Pro Mobile Scheduling.

  • Local travel (within Maricopa County): All local travel vehicle reservations must be submitted 24 to 48 hours in advance of departure date in 25Live Pro or via 25Live Pro Mobile Scheduling and a member of the Events and Fleet Services Office will provide a confirmation notice via email.
  • Long Distance (travel outside of Maricopa County): All long-distance vehicle reservations must be submitted 1 week in advance of departure date in 25Live Pro or via 25Live Pro Mobile Scheduling and members of the Events and Fleet Services Office will provide a confirmation notice via email.
  • The campus fleet/vehicles are noted under the Locations tab in 25Live Pro or via 25Live Pro Mobile Scheduling and searchable by keyword: V-G.

The fleet/vehicles are physically located in designated fenced parking area in the North Parking Lot, located west of the NCC building. The campus fleet/vehicles are noted under the Locations tab in 25Live Pro or via 25Live Pro Mobile Scheduling and searchable by keyword: V-G:

  • Van #3: V-G-366DK: Chevy 2500 Express 12 passenger van
  • Van #5: (designated food pantry van): V-G-609HS: Ford 350 Transit 12 passenger van
  • Van #9: V-G-769GC: Ford E350XLT 12 passenger van 
  • Van #10: V-G-237GZ: Ford Transit 7 passenger van
  • Van #16: V-G-EPA-OLA: Ford Transit 12 passenger van

Please note: The employee requested vehicle is subject to change, pending fleet maintenance, etc. We will provide the employee with a fleet confirmation, with the assigned vehicle.

  • Vehicle pouch bag/keys and fenced parking area access fob are to be picked-up, in-person, from the Events and Fleet Services Office, by 4:00 pm, Monday through Friday*.
  • The Events and Fleet Services Office is located in the Facilities Services (FS) building in FS-121. The FS building is adjacent to the AR and MU buildings and the Central Plant.
  • The fleet/vehicle pouch bag contains important information about vehicle insurance, safety, gasoline purchases, clicker, etc.
  • Please keep the clicker in the fleet/vehicle pouch bag. If you lose the clicker, a $35 replacement fee will be charged.
  • Please do not take the vehicle keys and/or vehicle pouch home with you.  Often time, the same vehicle has been scheduled to leave the campus following your return.

*All Saturday and Sunday vehicle reservations must be picked up on Friday before 4:00 pm.

Upon your return to campus, please complete the following:

  • Drivers need to refuel when the tank is 3/4 or less. Please obtain a printed receipt of fuel purchase made.
  • Complete the required information on the assigned vehicle confirmation form, provided with the vehicle pouch/key bag.
  • Return the assigned vehicle in designated fenced parking area in the North Parking Lot, located west of the NCC building.
  • Return vehicle pouch bag/keys to Events and Fleet Services Office in the FS building. The FS building is adjacent to AR and MU buildings and the Central Plant. The FS building is open Monday through Friday, from 6:00 a.m. to 3:00 p.m.
  • For after hours and weekends, there is a deposit box, outside of College Police, OA building, to return assigned vehicle zipper pouch/keys.

If a vehicle reservation needs to be canceled, please contact a member of the Events and Fleet Services Team (see Contact Information section) 24 hours prior of the vehicle departure.